Accessibility FAQs

Where will IDC 2020 be held?

IDC202 will be held in London, UK. The main venue for the conference will be BMA House in Bloomsbury at Tavistock Square. 

The venue address is:

BMA House, British Medical Association, Tavistock Square, London, WC1H 9JP
Telephone: 020 7874 7030 or 020 7874 7031.

We are still confirming the venues for off-site activities, and information about these will be added as soon as possible.

What are the accessible transport options for getting to the conference venue?

The nearest stations to the venue are:

Euston (0.3 miles) Step free access underground and national rail station with use of manual ramp.

Euston Square (0.4 miles) Step-free access underground station.

St Pancras International (0.5 miles) Step free access underground station. London Eurostar terminal providing step free access with use of manual ramp. Offers direct high speed rail connections to Paris (2hrs 15 mins) and Brussels (1hr 50 mins).

Kings Cross (0.5 miles) Step free access underground station. National rail station providing step free access with use of manual ramp.

Taxis ranks are available at all these stations, and all licensed taxis in London are wheelchair accessible.

The nearest bus stops are right outside the venue: Bus numbers 59, 68, 91, 168 and N91 stop in front of BMA House.

For further information on planning your journey see Transport for London’s web pages on accessible public transport in London.

Does the venue have online information about accessibility?

An accessibility guide to BMA house is available in PDF format. To request the guide in another format you can email corporate.development@bma.org.uk.

Is the venue wheelchair accessible?

Yes, all rooms and facilities are accessible by wheelchair via certain routes. The venue accessibility guide lists accessible routes to and from all rooms.

Is there a map of the venue available?

Yes, the accessibility guide includes detailed venue maps.

Where in the venue will the conference activities take place?

The conference will take place in the Great Hall on the first floor. The Great hall is accessed by taking lift no.11, which is along the corridor from reception. This is the preferred route as the lift can accommodate a wheelchair. Please be aware that there is a slight slope on both sides of the Great Hall. The Great Hall has its own toilets including one which is accessible.

Lunch and coffee breaks, as well as poster and demo sessions will take place in the Paget and Snow rooms on the ground floor. The Snow and Paget rooms can be accessed by taking the corridor from reception. A ramp enables access to the Snow room. The accessible entrance to the Paget room is at the end of the North East-South East corridor, on the North East side.

There are accessible toilets and baby change facilities next to the Paget room

The venue accessibility guide gives details instructions for accessible routes to and from all rooms.

Can the conference accommodate presenters who use wheelchairs?

Yes. The raised stage in the Great Hall is not wheelchair accessible, but accommodations can be made through use of an additional lower stage. If you are a presenter who uses a wheelchair, please contact us as soon as possible so that we can make arrangements.

Poster sessions will have space for a wheelchair to move between the posters.

How can I notify the conference of accessibility or dietary needs?

Our online registration form will include the question “Do you have any special accessibility or dietary needs?” Please use your response to give us as much information as you can about any accommodations you will require. The Accessibility Chairs will contact you to discuss your requirements in more detail, if necessary.

What is the deadline for notification about accessibility needs?

Please notify us as soon as possible about any accommodations you will require, and at the latest by the conference early registration deadline (20th April 2020).

Do personal care assistants need to register for the conference?

No. Personal care assistants do not need to register for the conference. If the assistant will be having food and drink provided by the conference during coffee/tea breaks, lunches, and/or the reception, we ask that these be added into the attendee’s registration at the ‘extra options’ stage of the registration process.

Are service animals welcome at the venue?

Yes. Service animals are welcome at BMA House. The reception will be able to provide water for service animals. Please inform reception on your arrival at BMA House.

Does the venue have induction loops?

All meeting rooms in BMA House (including reception) are equipped with induction loops (fixed or portable). Portable induction loops need to be requested in advance. If you have any queries, please contact the BMA reception team on 020 7874 7030 or 020 7874 7031.

Will microphones be used by all speakers?

All speakers will use microphones, and all attendees asking questions will be given hand held microphones to use.

What is the evacuation procedure in case of fire or another emergency at the venue?

Please ensure that you register at reception upon your arrival at BMA House. If you have any accessibility needs, your details will be passed on to venue security so that they are aware of your presence in the building in case of an emergency.

If there is an emergency, signs will direct people towards the nearest fire exit, and fire wardens will also be on hand to direct people.

What if I have a medical emergency during the conference?

In case of emergency, call 999. If you require non-emergency care, please ask any of the student volunteers or conference organisers.

Is there a medical room available at the venue?

Yes, there is a medical/baby care/feeding room in the basement. This can be accessed by take lift 11 (along the corridor from reception) and going through the 1832 café.

Where is the nearest hospital?

The nearest hospital is University College London Hospital (UCLH) on Warren Street (0.4 miles away from the conference venue). It has a 24 hour emergency department.

UCLH Address: 235 Euston Rd, Bloomsbury, London NW1 2BU

What meals will be provided at the conference?

Buffet lunches will be provided for each day of the conference, with hot and cold drinks available during breaks.

Will remote attendance be possible?

No, unfortunately IDC 2020 is not able to offer remote attendance.

Can a student volunteer assist me during the conference?

Student volunteers will be available to assist attendees with disabilities with navigation, meal service, or other accessibility needs. If you will need volunteer assistance at the conference, please indicate this on your conference registration form.

Will the conference be a smoke-free environment?

There is no smoking permitted within the conference venue.

Will there be a designated quiet space at the conference?

Yes, there will be a designated quiet room behind the stage in the Great Hall (access to the right of the stage).

Will there be a breastfeeding room at the conference?

Yes, there is a medical/baby care/feeding room in the basement. This can be accessed by take lift 11 (along the corridor from reception) and going through the 1832 café.

Who should I contact with questions about accessibility not covered here?

The Accessibility Chairs for IDC 2020 are Judith Good and Kate Howland. You can contact them with any questions about accessibility by emailing accessibility-2020@idc.acm.org.

Our BMA House contact is Hannah Robinson. You can contact her with more detailed questions about the venue accessibility by emailing HRobinson@bma.org.uk. The venue reception team will also be happy to answer questions by telephone on 020 7874 7030 or 020 7874 7031.

This FAQ is based on a template provided by ACM SIGACCESS. Event organizers are welcome to modify and reuse this template for other events. Please contact SIGACCESS for more information.