Workshops

 

Workshops provide a forum for in-depth discussions, resource exchange and networking related to specific topics within IDC. Because focused interaction among participants is important, participants should have informed positions based on prior experience, as expressed in their position papers. Workshops should not be miniature paper presentation sessions, but focus on community building and communal knowledge creation.

Workshops will run the day after the main conference. A workshop may be half-day or full-day in length, and typically has 15 to 20 participants with a minimum of 8 participants (organizers not included). Workshops are different to Courses. Workshops are meetings of experts exploring new knowledge. Courses are expert instructors, typically with established reputations, teaching people new to a topic.

Quick Facts

  • Submission deadline: 3 February 2020
  • Notification: 2 March 2020
  • Call for Participation released by workshop organizers and website up and running: (on or before) 09 March 2020
  • Participant submissions due: (on or before) 6 April 2020
  • Participants notified of acceptance: (on or before) 20 April 2020
  • Camera-Ready Deadline (for workshop organizers): 5 May 2020
  • Workshop day: 21 June 2020

Archive: Accepted workshop proposals (up to 8 page in SIGCHI Extended Abstract Format) will be published in the ACM Digital Library.

Participants: Minimum 8 (organizers not included by the early registration deadline), maximum 25 (or lower based on organizers’ preference). All organisers and participants must register for the workshop and the main conference.

Workshop fee: To be announced; organisers of a realized workshop proposal receive 1 free workshop ticket. 

Workshop Submission

Workshop submissions should NOT be anonymous, but confidentiality will be maintained. Submissions must be prepared according to the SIGCHI Extended Abstracts format (up to 8 pages including references). Please upload the submission (single Pdf file) via the online conference system (https://new.precisionconference.com/). 

Submissions must consist of the following:

  • Title and brief abstract
  • Background: Provide a strong rationale for the workshop, describe the issues to be addressed, and state concrete goals for the workshop.
  • Organizers: Present the organizers’ backgrounds, including the main contact person.
  • Website: Provide details of the planned website, including the URL.
  • Pre-Workshop Plans: State your plans for recruiting and community-building (e.g. through a website or other communication with participants).
  • Workshop Structure: Explain in detail the workshop structure, including activities, timing, and resources.
  • Post-Workshop Plans: State your plans for follow-up and creation of tangible outcomes (e.g., poster presentation, publication of a workshop report, plans for a special issue of a journal).
  • Call for Participation: Provide a 250-word Call for Participation that will be posted on the conference site to recruit participants for your workshop. This should appear at the end of your Extended Abstract, and should include the following:
    • The format (full or half-day) and goals of the workshop
    • The participant selection criteria
    • Requirements for position papers (e.g. topics to address, page length)
    • Where these papers should be submitted
    • The requirement that at least one author of each accepted position paper must attend the workshop and that all participants must register for both the workshop and the main conference.
    • A link to the workshop website
  • References: Please add any relevant references within the 8-page limit.

Workshop submissions also need to provide the following information via the PCS submission form to help the jury and chairs understand the logistical constraints of the proposed workshop:

    • Duration of the workshop (half or full day)
    • Audience size: what is the preferred audience size? If you believe your workshop should be limited to a certain number for optimal effect, please state so. The minimal number of attendees is 8 (organizers not included).
    • Workshop history: if the proposed workshop has been given previously, describe where it was given, the evaluation it received from attendees, and how it will be modified.
    • Student Volunteers: specify and justify student volunteer help for your workshop.
    • Audio/visual needs: IDC can generally provide a projector, screen, computer audio, and podium microphone.
    • Promotional strategy: a description of your advertising/promotional strategy for attracting attendees

Workshop Selection Process

Workshop submissions will be curated by an expert panel, including the Workshop and Courses Chairs. Acceptance of proposals will be based on:

      • The potential for the topic of the workshop to generate stimulating discussions and useful results.
      • The organizers’ ability to demonstrate in the proposal a well-organized process and plan for the workshop that fosters interactivity.
      • The overall balance of topics in the Workshops program and relevance to the main conference theme.
      • If multiple submissions are received on the same or similar topics, the organizers may be encouraged to merge them or differentiate them.

Organisers of accepted Workshop submissions will receive further instructions after the notification date.

Questions: workshops-2020@idc.acm.org