What is a workshop?
Workshops provide a forum for in-depth discussions, resource exchange and networking related to specific topics within IDC. Because focused interaction among participants is important, participants should have informed positions based on prior experience, as expressed in their position papers.
Workshops should not be miniature paper presentation sessions, but focus on community building and communal knowledge creation.
Workshops run in parallel with courses the day/s before the start of the main conference. A workshop may be half-day or full day in length, and typically has 15 to 20 participants with a minimum of 8 participants (organizers not included). Please note that organizers and participants must register for both the workshop and the IDC conference itself.
Workshops are different to Courses: Workshops are meetings of experts exploring new knowledge. Courses are expert instructors, typically with established reputations, teaching people new to a topic.
- Submission deadline of workshop proposal: January 31
- Notification of workshop acceptance: February 15
- Call for Participation released by workshop organizers and website up and running: March 1
- Participant submissions due: (on or before) April 15
- Participants notified of acceptance: (on or before) May 1
Workshop day: June 19, 2023
Formal Submission Details
- Online Submission: PCS Submission System
- Template: ACM Standard Template (up to 4 pages including references)
- The submission should include: Abstract, Background, Organizers, Link to Website, Pre- Workshop Plans, Workshop Structure, Post-Workshop Plans, 250-word Call for Participation, References
Selection Process: Curated by an expert panel including the chairs
At the Conference: Organisers of a realised workshop receive 2 free workshop registrations.
Archives: Accepted workshop proposal submissions will be published in the ACM Digital Library as Extended Abstracts. Participant submissions will not be published.
Preparing and submitting your workshop proposal
A workshop submission must be prepared according to the ACM Standard Template (up 4 pages including references). It must be submitted via PCS Submission System by January 21st as a single PDF file. It must contain the following components:
- Title and brief abstract (ca. 100 words)
- Background: Provide a strong rationale for the workshop, describe the issues to be addressed, and state concrete goals for the
- Organizers: Present the organizers’ backgrounds, including the main contact
- Website: Provide details of the planned website.
- Pre-Workshop Plans: State your plans for recruiting and community-building (e.g. through a website or other communication with participants).
- Workshop Structure: Explain in detail the workshop structure, including the activities you are planning, their timing, and resources you will need.
- Post-Workshop Plans: State your plans for follow-up and creation of tangible outcomes (e.g., poster presentation, publication of a workshop report, plans for a special issue of a journal).
- Call for Participation: Provide a 250-word Call for Participation that will be posted on the conference website to recruit participants for your workshop. This should appear at the end of your Extended Abstract, and should include the following:
- The format and goals of the workshop
- The participant selection criteria
- Requirements for position papers (e.g. topics to address, page length, format)
- Where these papers should be submitted
- The requirement that at least one author of each accepted position paper must attend the workshop and that all workshop participants must register for both the workshop and the main
- If your workshop is accepted, your final extended abstract should include a link to the workshop
- References: Please add any relevant references within the 8-page
As part of the online submission process, submitters will be asked to also provide the following to help the jury and chairs understand the logistical constraints of the proposed workshop:
- Duration of the Workshop (half day or full day)
- Audience size: what is the preferred audience size? If you believe your workshop should be limited to a certain number for optimal effect, please state so. The minimal number of attendees is 8 (organisers not included).
- Workshop history: if the proposed Workshop has been organised previously, describe where it was given, the evaluation it received from attendees, and how it will be
- Student Volunteers: specify and justify student volunteer help for your
- Audio/visual needs: IDC can generally provide a projector, screen, computer audio, and podium
- Promotional strategy: a description of your advertising/promotional strategy for attracting attendees
Workshop Selection Process
IDC 2023 Workshops will be curated by an expert panel, including the Workshop and Courses Chairs. Acceptance of proposals will be based on:
- The potential for the topic of the workshop to generate stimulating discussions and useful results.
- The organizers’ ability to demonstrate in the proposal a well-organized process and plan for the workshop that fosters
- The overall balance of topics in the Workshops program and relevance to the main conference
- If multiple submissions are received on the same or similar topics, the organizers may be encouraged to merge them or differentiate
Workshop submissions should not contain sensitive, private, or proprietary information that cannot be disclosed at publication time. Submissions should NOT be anonymous. However, confidentiality of submissions will be maintained during the jury process. All rejected submissions will be kept confidential in perpetuity.